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Background Information
A Banquet Event Form, or BEO Form, is required when requesting a large meeting space, catering, and other accommodations that may be needed. The following Job Aid walks you through the steps to requesting a meeting space/accommodations using the BEO form.
BEO Request form
- From the Home Page of the Source, click the “Forms” dropdown from the top ribbon of dropdowns.
- From the Forms library, scroll down to “Category: General Forms”, and click “BEO Request.docx”. This will open the BEO Request Form in Microsoft Word online.
- In the upper right corner of the screen, click the ellipsis and click “Download”.
- When the Download is complete, open the document from your Downloads History or from Downloads in File Explorer.
- Once you’ve opened the document, you will need to click “Enable Editing” to fill out the document.
- It’s best to save the form with a unique name/identifier (ex. “12.25.25 Holiday Party BEO Request”). In Word, click “File”, Save As, and name and save the file somewhere you’ll be able to locate it in the future.
- Fill in all relevant fields of the BEO form to the best of your ability. When complete, save the file.
- Go to Outlook and create a new email message. Address the email to Ana Canez at Ana.Canez@talkingstickresort.com. Attach the BEO Form you’d filled out to the email and click Send.
- Once the BEO request has been reviewed and approved, you will receive an email with the BEO as well as the Banquet Check (estimate of charges). Both will need to be signed off by and authorized approver. Once signed and approved, forward the signed BEO and Banquet Check back to Ana as attachments in an email similar to step 7.
Questions/Troubleshooting
- Any things that need clarification, Ana Canez will reach out for clarity or changes.
- Any changes made throughout the process will be communicated via email or phone call to the contact person assigned on the form.
- At any point throughout the process if you have questions, please reach out to Ana Canez at
Ana.Canez@talkingstickresort.com
Extension 7792
Mobile – 480-261-3935