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MyVR is a Team Member facing scheduling platform used by the Gaming Enterprises within UKG. MyVR is used by non-exempt Team Members to view schedules, request Time Off, and other schedule related functions. NOTE: Some Teams allow their Team Members to swap shifts, EO, and other shift changes to published schedules. The following Job Aide is an overview of Shift Changes.
NOTE: This Job Aid refers to two Team Members as TM-A and TM-B to display both parts needed to complete a shift swap
Initiate Swap Shift - Team Member A
To initiate a Shift Swap, from the Schedules tab of MyVR, select the shift you would like to change. To access this screen, click the MyVR Upcoming Shifts tile from the UKG App or UKG webpage
.The “Swap Shift” button will allow you to offer up your shift to another Team Member in exchange for their shift. Click “Swap Shift,” fill in any necessary comments, and click “Swap Shift”.*Note: A Team Leader will need to approve a shift swap for it to take effect and post to the schedule
Respond to a Swap Shift – Team Member B - Desktop
To respond and make a Shift Swap offer from the MyVR Desktop webpage, go to “Noticeboard” of the MyVR page, and click “Find Swap Offers” in the lower right corner of the screen.Enter the date criteria in the “Contains Shifts Between” and the “And” boxes and click “Find Swap Offers”.Locate the shift you would like to receive and click the “+” button next to the shift. The Days on offer will display on top. Choose the shift you would like to offer in return and hit Submit Reply.
*Note: A Team Leader will need to approve a shift swap for it to take effect and post to the schedule
Respond to a Swap Shift – Team Member B - Mobile
To respond and make a Shift Swap offer from the MyVR mobile webpage, go to “Search for Shifts” of the MyVR page.Available offers will be displayed at the bottom. Alternatively, click the carrot to enter a date criteria and click Apply.
Click the shift you would like to receive. Click “Counter offer days” and choose the shift you would like to offer in return and hit Submit.
*Note: A Team Leader will need to approve a shift swap for it to take effect and post to the schedule
Complete a Swap Shift – Team Member A - Desktop
To accept and complete a Shift Swap from the MyVR Desktop webpage, go to “Messages” of the MyVR page.
Click the “+” button next to the message for your created swap offer. Click the “+” button for the Offer (you may have multiple offers.) View the shift that is being offered and click Accept.
Complete a Swap Shift – Team Member A - mobile
To accept and complete a Shift Swap from the MyVR mobile webpage, go to “Messages” of the MyVR page and click the message for your swap offer.Click the Offer section (you may have multiple offers.) Via the shift that is being offered and click Accept.
*Note: A Team Leader will need to approve a shift swap for it to take effect and post to the schedule
Give Away a Shift
- From the Schedules tab of MyVR, select the shift you would like to change.
- The “Give Away Shift” button will allow you to offer up your shift to another Team Member. Click “Give Away Shift” and click “Give Away.”
*Note: A Team Leader will need to approve a giving away a shift for it to take effect and post to the schedule
Find Extra Shift
- From the Schedules tab of MyVR, select the shift you would like to pick up.
- The “Find Extra Shifts” button will allow you to look for additional shifts available for that day. If there is a shift available and you would like to pick it up, click the shift, and click “Take Shift.”
*Note: A Team Leader will need to approve a shift being taken for it to take effect and post to the schedule
Work List
- From the Schedules tab of MyVR, select the shift you would like to make yourself available for.
- The “Work List” button will allow you to offer your availability to work a shift should it become available. A Team Leader will be able to view availability in the event of an absence or other need, requiring a vacant shift to be filled.
- Fill in your availability information on the “Work List Pop Up” and click Submit.
Time Off List
From the Schedules tab of MyVR, select the shift you are requesting Time Off.The “Time Off” button will allow you to request time off from a published schedule. A Team Leader will need to approve the Time Off Request prior to your shift start. Click the “Time Off List” button.To add yourself to the Time Off List, click submit on the Time Off List pop up.
EO List
From the Schedules tab of MyVR, select the shift you are requesting an Early Out.The “EO List” button will allow you to request an Early Out for the shift selected. A Team Leader will need to approve the EO before you can leave. Click the “EO List” button.To add yourself to the EO List, click submit on the EO List pop up.