UKG - W2 Electronic Consent Form

Background Information

This Job Aide will explain how to submit a W2 Electronic Consent Form within UKG.

The IRS requires an employee to opt out of receiving a paper W2 form by indicating their consent to receive the form electronically. Electronic consent allows you to receive your W2 form more quickly and easily access the form for online filing. It also provides added security for you, as your social security number and address are not traveling through the mail system on a paper form.

To give your consent to receive the form only electronically and not have a paper form mailed, follow the instructions below.

Submitting a W2 Electronic Consent Form in UKG

  1. Navigate to UKG and login.
  2. Select the hamburger menu in the top, left-hand corner to open navigation column.
  3. Under the My Information category, select My Pay.
  4. Select the Forms tab. The W2 tab is automatically displayed.
  5. Select Electronic Consent in the top, right-hand corner of the screen.
  6. Check the box labeled Receive Form W2 Electronically.
  7. Select Save.
  8. Under the Electronic Consent Confirm field, enter the last 4 digits of your SSN.
  9. Select Confirm. A confirmation window appears.
  10. Select Electronic Consent in the top, right-hand corner of screen to review when electronic consent was submitted.

NOTE: Once you submit to receive your W2 Form electronically, your consent will be valid for all subsequent tax years unless consent is revoked by you.

 

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