OneDrive - Share Files From OneDrive

Background Information

You may need to share a file directly from OneDrive when additional settings are needed. This job aide will list the steps to share files, and set an expiration date for a file link.

Share a File in OneDrive

  1. Navigate to the OneDrive screen and select My Files in the upper left corner.
  2. From the My Files screen, select the file to share or select a file within a folder. To select a file, click on the file name, or click the selection bubble to the left of the file.
  3. Click Share in the Navigation Toolbar at the top of the screen.
  4. Add a recipient name or email address to the To: field and click Send or copy the link and share through email or Teams Chat.

Set an Expiration Date on a File Link

You may need to set an expiration on a file link you’ve shared with others. Please keep in mind, once a link is expired, it cannot be unexpired - the file must be shared with the user again.

  1. Navigate to the OneDrive screen and select My Files in the upper left corner.
  2. From the My Files screen, select the file to share or select a file within a folder. To select a file, click on it or click the selection bubble to the left of the file.
  3. Click Share in the Navigation Toolbar at the top of the screen.
  4. In the Send Link settings window, open the Link Settings by clicking the text on your screen that matches the text shown in the screenshot below.
  5. The Expiration Date option will only appear in the Link Settings window once the first option – Anyone with this link – has been selected.
  6. Click Anyone with this link, and set the expiration date. Click Apply.
  7. In the Send link window, do one of the following:
    • Add the names or email address of the recipients in the To: field. Click Send.
    • Copy the link and paste it into an email or Microsoft Teams message.

NOTE: Shared files and/or folders will not appear in the Shared page of OneDrive immediately. It may take up to ten minutes for the application to sync data.

 

To review images or save/download/print a copy of this Job Aide, please select the pdf attachment.

 

Print Article